Conference attendance, recorded from the phone in the room.

A sign-in sheet is only as good as the row it reached.

Required conferences have to be documented, and the attendance record follows a resident through training. The common method is a sheet passed down a row, then typed into a spreadsheet by a coordinator the following week — with the usual gaps where it stalled three seats in, or never came back at all.

Four steps, and the sign-in sheet is gone.

1

Schedule the meeting

Title, location, date and start time in your program’s own time zone, expected duration, and how long before it ends itself. Set the number of minutes after which a check-in counts as late, so that call is made once, up front, rather than case by case afterwards. For the conference that runs on the same rhythm all year, set it to repeat — weekly, every two weeks, every three or every four. Edit or cancel any scheduled meeting.

Optional: corroborate with a WorkZone™
Tie a meeting to one of your WorkZones™ and each check-in records whether the resident’s phone was checked into that WorkZone™ when they entered the code. It never blocks a check-in, and residents never see the result — it appears as a Presence column on the meeting’s roster, and the portal spells out what each state means.Set per meeting; a repeating series does not carry a WorkZone™.

demo.resqmedical.com/qmeet

DashboardUsersProgramsReportsMeetings

Program

Internal Medicine

WorkZone™ (optional, for presence check)

Riverbend University Medical Center

Title

Journal Club

Location

Resident Lounge, 4th Floor

Date

November 18, 2026

Start time

12:00 PM

Repeat

Does not repeat

Late after (minutes)

10

Duration 60 minutes · auto-ends after 240

Save meeting

Scheduling a meeting. Times are shown in the program’s own time zone.

2

Start it

A random four-digit code appears on the coordinator’s screen in large, high-contrast type. Read it out, or write it on the whiteboard. Present mode clears everything else off the screen, leaving the digits alone at full size for a projector or a room display.

demo.resqmedical.com/qmeet — present mode

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Present mode on the room display. Everything else is cleared — the digits are all that is left.

3

Residents check in

They open the ResQ app, type the four digits, and their check-in time is recorded. The app confirms the meeting title and time back to them.

demo.resqmedical.com/qmeet — live roster

M&M Conference

Medicine Conference Room, 5th Floor · started 7:00 AM

4 joined · times shown in the program’s own time zone.

Name	Joined		Presence
Blanco, Grace	7:01 AM		Corroborated
Sato, Yusuf	7:02 AM		Not checked
Silva, Nora	7:03 AM		Corroborated
Adeyemi, Omar	7:19 AM	Late	Corroborated

Presence check. When a meeting has a WorkZone™, ResQ records whether the resident’s phone was in that WorkZone™ when they entered the join code. Manual adds are not checked.Corroborated — Their phone was in the WorkZone™.Contradicted — Their phone was in a different WorkZone™.Not checked — No location evidence either way. The resident’s WorkZones™ may be off, or their phone may not have registered the zone yet. This is not a sign of absence.Not recorded — The check did not save for this join. This is not a sign of absence.

Presence sits beside each check-in. “Not checked” means no location evidence either way — not an absence.

4

End it — or let it end itself

End the meeting when it is over, or let it auto-end after the period you set. The code stops working the moment the meeting ends.

A code works from the back row.

A code can be read aloud or written on a whiteboard. Nothing has to be printed, displayed at a readable size, or close enough to photograph — and nobody has to grant camera access to check in to a lecture. A resident in the last row checks in the same way as one in the front.

Dead phone, late arrival, left early.

Attendance in a real room is never perfectly clean. A coordinator can add or remove an attendee after the fact, and every manual change carries a reason. Manually added rows stay visibly distinct from code check-ins everywhere they appear — on the roster, in the report and in the export — so the record shows how each attendance was established. Removals are kept the same way, with who removed the row and why — nothing is deleted outright.

Attendance attached to the resident, not to a filing cabinet.